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Data protection notice

We are UKnetrunner.co.UK, a not-for-profit running club.

You can get in touch with us by emailing @.

What information we collect about you

Personal information

When you apply to join our club we will ask for some basic information about you so that we can register you with England Athletics. For example, we will ask you for your name, date of birth, address, telephone number and nationality. This information is necessary to process your membership application.

When you are a member, we may also obtain information about your race results from RunBritain. We use this information to automatically add race results to your member profile, use them for the Grand Prix, club handicap events and club records. You can also choose to provide us with your parkrun athlete number so t we can obtain your parkrun results and add them to your member profile.


When you browse our website and chat forum, we will use cookies to gather information about your browsing experience and to keep you logged in if you ask us to remember you. Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.

For example, we will gather information about your IP address, browser, operating system, screen size, your location, and when you last visited.

When you are a member you will have access to our club shop. We will use cookies to manage your shopping basket.

Who we share your information with

When you become a member of, or renew your membership with, UKnetrunner.co.UK we will automatically register you as a member of England Athletics. We will provide England Athletics with your personal information which they will use to enable access to an online portal for you (called myAthletics). England Athletics will contact you to invite you to sign into and update your myAthletics portal (which, amongst other things, allows you to set and amend your privacy settings). If you have any questions about the continuing privacy of your personal information when it is shared with England Athletics, please contact @.

If you are successful in the club's ballot for a London Marathon entry, we will pass your name and email address to London Marathon Events Limited so that they can contact you to arrange your application.

We promise not to share your information with anyone else without your consent, unless we are required to do so by law.

Where your information is stored

We store your personal information on servers based in the United Kingdom.

We sometimes use MailChimp to send emails relating to news about the club and provide them with your name and email address. MailChimp is based in the US and participates in and has certified its compliance with the EU-US Privacy Shield Framework. This ensures an adequate level of protection for your information when it leaves the EU. You can read MailChimp's privacy policy here and are free to opt-out of the MailChimp mailings at any point.

How long we keep your information

We need to keep your information for as long as you are a member of our running club. If you leave our running club, we will keep your information for a period of no more than two years.

If you are a club record holder, we will maintain a record of your first initial and surname for the purposes of the record.

Your rights

Under the law governing how personal data may be used, you have a number of rights:

  • You can ask us to provide you with a copy of all the personal information we hold about you. This is free of charge and we will provide you with your information within one month.
  • We can also provide a copy of your information in CSV format so that you can transfer this to another organisation if you wish to.
  • If any of your personal information is incorrect, you can update this through your Settings page when you’re logged in. If you have difficulty doing this, you can ask us to update your information for you.
  • You can ask us to stop obtaining information about your race results from RunBritain and parkrun.
  • If you have cancelled your membership you can ask us to delete your personal information. Whilst you are still a member we will need to keep your information to ensure we can manage your membership adequately.

If you want to exercise any of these rights, you can email us at emailing @.

Complaints or queries

You should contact us straight away if you have any concerns with how we are using your personal information. We will try to resolve the issue for you as soon as possible.

You can also make a complaint to the Information Commissioner’s Office (ICO) by visiting its website at www.ico.org.uk/concerns.

This data protection notice was last updated on 24 February 2018.